Manage your medical schedule online with software and focus on people
Managing a medical schedule can be a real headache. Whether you're a self-employed professional or a medical secretary in a hospital or doctor's surgery, the problem is ultimately the same: how do you fit all your carers' medical appointments into a busy diary?
Automate this process with medical planning software. Booking appointments online, organising the schedules of doctors and nursing staff... save time on these tasks so you can concentrate on patients rather than administration!
Medical planning: which tool can simplify your life?
Outburn for large medical facilities
What is Outburn?
The Outburn solution helps you create and manage medical schedules. This software, designed with the help of a team of doctors, takes into account the specific needs of care staff.
Outburn's objectives:
It aims to simplify medical planning and make information clear and available to both :
- the medical secretariat
- doctors, surgeons, nurses, technicians, etc.
- financial and HR departments.
Outburn
The advantages of Outburn :
- taking into account everyone's wishes,
- real-time synchronisation of team schedules,
- a customised schedule that adapts to your structure (from a small medical centre to a hospital) for optimum time management,
- flexibility of use: for example, it's easy to swap shifts,
- management of several establishments, etc.
Outburn
vcita appointment scheduling for self-employed (para)medics
What is vcita?
Managing your medical schedule is a headache because you have to juggle making appointments by telephone, among other tasks? vcita appointment scheduling will save you an infinite amount of time!
The aims of vcita appointment scheduling:
Whether you are a nutritionist, physiotherapist, osteopath or psychologist, avoid missed appointments in 3 easy steps:
- Your patients make an appointment directly in your online diary, at the time that suits them best, even from a mobile phone.
- vcita sends them an appointment confirmation.
- The tool sends an SMS reminder a few days before the appointment.
So your schedule fills up automatically, and you can concentrate on what's most important: your patients.
The advantages of vcita appointment scheduling:
- the option of integrating a questionnaire at the time of booking an appointment to better understand the context of a patient's visit,
- Zoom can be integrated into the tool for remote medical appointments,
- a secure portal for each patient with access to appointment history,
- synchronisation of the shared diary with Google Calendar, iCal or Outlook,
- note-taking for each appointment: recall the history before each appointment and keep a record of the exchanges.
vcita Scheduling Software
Examples of medical planning
Example of a medical secretary schedule:
Example of medical planning with online diary software:
Example of free medical appointment scheduling software (Timify):
The advantages of the online medical diary
A schedule that adapts to the needs of care staff
In addition to their personal constraints, nursing staff have to deal with :
- legal constraints:
- working hours,
- staggered or night working hours
- safety breaks, etc.
- and organisational constraints:
- up to 60 hours worked per week,
- smoothing over public holidays,
- balancing the number of shifts, etc.
👉 That's why it's so important to have a schedule that takes all these constraints into account, so that you can meet the specific needs of your profession.
What can you expect from a medical schedule?
While the ultimate aim is to provide the best possible care for patients, there are a number of factors involved in achieving this:
- Bringing together the specialists needed for an operation at the planned time,
- organising the rotation of operating theatres
- taking account of working hours and adapting working time,
- accounting for overtime,
- having observed the hardship experienced by each member,
- allocate compensatory rest days according to a defined scale,
- plan the on-call schedule,
- manage leave and on-call duty,
- provide a coherent view of the diary with appointments, etc.
The solutions provided by medical planning software free the manager from the constraints of personnel management, while still being able to respond to everyone's wishes in an adapted and scalable way.
💡 To find out about all the features and benefits of these tools, visit our page dedicated to medical scheduling software!
Updated article, originally published by Grégory Coste in November 2017.
Article translated from French