How do you ensure the smooth running of a teleworking business?

As a company grows, it recruits new staff, whether for its head office or its other offices.

However, more and more employees are taking advantage of teleworking days in their schedules. Teleworking means fewer exchanges, and team leaders may be afraid of a loss of team cohesion.

But even in the age of digital transformation, it is vital to ensure the cohesion of groups within the company. Everyone has to be working towards the same goal and, even at home, the corporate culture has to remain intact if it is to survive.

To do this, there's nothing like stimulating teamwork with an integrated platform that allows you to monitor, discover and join in with a project at any point in its development.

Using project management software to track tasks

These days, more and more companies, from family-run SMEs to large multinationals, are turning to external software to manage their business more effectively.

Did you know that in a small factory there are sometimes more than ten different pieces of software for the production of just one table and four chairs?

If you run a business, you're well aware that the proliferation of these digital tools leads to a loss of information, as well as wasted working time.

And this is even truer when two teams are using two different channels to communicate. How do you access inter-team information?

A single project management software package is the best solution for maintaining access to information and facilitating communication for everyone.

Everyone, regardless of their geographical location, their needs or the reason for their research, can access everything, at any time, without having to wait for a colleague to respond. Access to information is instantaneous at any stage of the project.

Flexibility as the spearhead of collaboration

Project management tools generally offer a high degree of flexibility, both visually and in terms of process execution.

In fact, they can be used in a wide variety of ways. Whether they are used as reminders of the various tasks to be carried out or as genuine training tools for new arrivals, their effectiveness is beyond question.

Among the myriad of software packages of this type, you'll find Odoo Project. With its multiple views (Kanban, List, Calendar, etc.), each company can create its own workspace and organise tasks in the best possible way.

A Kanban view, for example, shows at a glance which projects are in progress and which tasks have already been completed.

Anyone can come into a project and see the status of each task, and how far the project as a whole has progressed. All this is made possible simply by the names of the various columns in the Kanban view and the tags added to each task.

This transparent view is the best way of sharing information in a very short space of time. And, at the same time, everyone can access what they need without having to contact their colleague, who may still be asleep.

A single platform for teamwork

Email, SMS, chat, intranet- there are so many ways of communicating these days.

All have their advantages, but also their disadvantages. The disadvantages include the lack of accessibility to information, the risks associated with file sharing, and many others.

With an internal collaborative project management platform, communication within the team in charge of the project, but also with other teams, becomes more fluid because everything is centralised.

For many solutions, as is the case with Odoo, opening a task within a project gives you access to a chat room where employees can exchange files, or simply give feedback on the work done.

The conversations then take the form of a discussion forum, and anyone can join in during the exchange. Everything is then stored in memory.

What's more, anyone who wants to be kept informed of updates can follow the task and receive notifications when it progresses in the flow or when new discussions are launched.

This automation of communication means you don't have to waste time communicating updates to each person individually, or writing long emails when a few notifications are all you need.

Integration to do more in less time

Obviously, project management software alone cannot replace all the other solutions used within a company.

That's why integrating them all together is the best way to achieve efficiency.

Some solutions, such as Odoo, integrate the various software packages from the outset, but this is not always the case.

There are many advantages to integrating, such as automating certain activities across several departments in the company.

A great example is the ability to create a quote for a service from a sales application and have a project created automatically for that quote. This saves an incredible amount of time and ensures that nothing is lost along the way!

Using project management software means you can work more efficiently. With a single source of information, rapid access to it, and automated notifications, you'll never have worked so quickly!

Finally, the integration made possible by today's technologies means that certain workflows can be automated to the point of saving time so that you can concentrate on other, sometimes far more productive tasks.