Business management system: what advantages does it offer your company?
Nowadays, a business management system is an essential tool for the management of companies. Companies know this, which is why the question they ask themselves is: what type of tool should they choose and how important is it to have one?
Indeed, this is an important decision for the evolution of a company. Businesses today are much more competitive and productive, thanks to the implementation of business software. However, choosing software that is not adaptable to the needs of the company can be counterproductive and impede its proper development.
Find out which tools are available to you for the planning and organisation of your company.
What is a business management system?
A business management system is the set of actions, tools, resources and methods that are implemented in order to ensure the proper functioning of an organisation at all levels.
Depending on the type of company and its activity, it may opt for a specialised business management system, which seeks to meet the specific requirements of each of the departments of a company's management.
Each of these software systems has unique functionalities specific to the process for which they were designed. For example:
- accounting software,
- human resources software,
- payroll software.
However, these programs can and often do connect with each other, thanks to the principles of interoperability .
Why implement an Enterprise Management System?
Basically because these systems, whether online or in SaaS mode, have reached a level of maturity that allows them to accompany both SMEs and large companies throughout their management.
This is mainly due to:
- Knowledge and experience of the trade, as they are developed by specialised publishers.
- Interconnectivity with other solutions and tools such as an API (Application Programming Interface).
- Mobility and collaborative work, as they are available for iPhone and Android and have a dynamic/responsive interface (access via web browser to an interface adapted to mobile phones).
Types of Business Management Systems
Nowadays, you have the possibility of choosing a different programme for each process, according to the needs and areas of the company. These tools can consist, for example, of a:
- Customer Relationship Management (CRM), for customer relationship management.
- Enterprise Resource Planning (ERP), for the integral management of the company.
- Business Performance Management (BPM), for control and monitoring management.
- Supplier Relationship Management (SRM), for supplier management.
- Finance software or project management software.
The interaction between several of the above tools allows you to streamline processes, using all the information available in the databases of your systems. It also has advanced and complete functionalities for the isolated management of each process.
Approach: ERP software
ERP (Enterprise Resource Planning) software is an enterprise resource planning system, much more complete than other solutions. It consists of a set of computer systems or specialised modules integrated into a single solution (Human Resources, Finance, Commercial Management, etc.).
The functioning of each module is ensured through a single database, which guarantees the exchange of information, its updating and monitoring.
The best known ERP software has been developed by:
- Oracle (such as Netsuite Oracle) ,
- SAP (such as SAP Business One),
- Microsoft Dynamics (such as Navision).
Nowadays, however, the offer of ERP software on the market is wider and more varied. Other systems offering solutions for large and medium-sized companies are: Epicor, Sage 200cloud and Erpnext, to name but a few.
Advantages of business management systems
Regardless of the type of system you choose, as long as it is a SaaS solution, it will bring agility and simplicity to your processes. In addition, most are linked to cross-cutting solutions such as productivity suites (or office suites) to facilitate business processes.
Some examples of specialised SaaS solutions that work quite well are:
- Salesforce,
- Zoho CRM,
- Sellsy.
Such programmes are able to connect to Google Apps to integrate email conversations and appointments and/or meetings with account management in the CRM.
Other of the many advantages of a business management system are:
- Centralisation of information and processes or Functional Coverage,
- Adaptability to the size of the company,
- Data integrity , which is important in order to face international competition and to ensure good decision making.
Business management: how to ensure it?
The choice of a business management system depends on the requirements and needs of the business.
Companies wishing to focus on the performance and productivity of one or several work teams should focus on a set of specialised SaaS solutions, preferably related to an office suite (Google Apps or Office 365, for example).
Cloud-based software developers spontaneously integrate the possibility of retrieving data from central services.
On the other hand, companies that need to industrialise their business processes can opt for an ERP system, which allows them to make substantial economies of scale and gives you the option of hosting your software on the company's server or in the cloud (Data Center).
Article translated from Spanish