Kelio Expense Reports is an HRIS module dedicated to managing expense reports and business expenses in companies. It is aimed at HR, finance and general services managers in SMEs, ETIs and large companies in all sectors. This software enables you to digitise the management of expense reports, mileage allowances and other expenses, while ensuring regulatory compliance and accounting integration.

Its key benefits include

1. simplified mobile data entry
2. automated validation
3. and seamless integration with existing management tools.

What are the main features of Kelio Expense Claim?

Automated capture of expense receipts

The module enables employees to easily capture their receipts from a smartphone or computer. Optical character recognition (OCR) technology automatically reads the essential information (amount, VAT, date, supplier) and pre-fills the form fields.

• Reduce data entry time and manual errors

• Can be entered via mobile phone or web interface

• Recognition of common receipt formats

Example: a sales rep can take a photo of his hotel receipt as soon as he's finished travelling. The system extracts the data and sends it for validation without re-keying.

Smooth, traceable validation of expense claims

The software incorporates a customisable validation workflow, enabling managers to process expense claims quickly.

• Automatic notifications sent to validators

• Real-time monitoring of the status of each expense claim

• Remote validation from a mobile phone

This reduces processing times and avoids time-consuming reminders, particularly for multi-site companies.

Management of mileage allowances

Kelio automatically calculates allowances according to the distances declared and the scales in force. The tool can be configured to adapt to your company's internal policy.

• Integration with Google Maps to calculate journeys

• Customisable rates according to vehicle type

• Management of business and personal journeys

For example, a technician can declare a car journey between two customer sites, with reimbursement per kilometre depending on the type of vehicle used.

Accounting integration and data export

The data entered can be exported to payroll and accounting software. This eliminates the need to re-enter data and ensures that entries are consistent.

• Connection with third-party accounting tools (e.g. Sage, Cegid, etc.)

• Automatic structuring of entries

• Archiving with evidential value for 10 years

This function is essential for accounting departments that have to process a large volume of expenses each month while complying with regulations.

Expense reporting and management

Kelio provides dashboards and analytical exports for tracking expenditure by department, user or type.

• Consolidated budget monitoring

• Analysis of recurring expenditure items

• Excel export or BI tools available

An HR manager can therefore control budget drift on travel expenses by team or by project.

Why choose Kelio Expense Notes?

• Reduce processing time: thanks to automated data entry and validation, expenses are processed more quickly.

• URSSAF and tax compliance: the legal archiving of receipts guarantees compliance with procedures in the event of an audit.

• Productivity gains for HR and finance teams: fewer manual tasks, more reliable calculations and exports.

• Simple, mobile user experience: easier adoption thanks to an interface designed for employees on the move.

• Full integration into the Kelio HRIS ecosystem: the module fits naturally into a wider HR environment (time, leave, payroll).