Which event application should you choose? Top 5 of the best solutions on the market
Looking for a new event app to organise your next event?
In an environment such as the events industry, where mobility and flexibility are essential, a mobile application for Android or iOS tablets or smartphones is an invaluable aid. Packed with features, this type of tool can help you manage your organisation, check in your guests and develop your networking.
The aim? Saving time and efficiency for the organiser, and an improved experience for visitors.
But there are plenty of mobile event applications available on the market. So how do you choose?
With the help of our selection of the best event apps.
Why an event organiser app?
Before getting to the heart of the matter, let's briefly review the advantages of event apps:
- they are practical and save precious time, for example by streamlining guest checks at the entrance to an event;
- they allow you to work on the move, on a smartphone or tablet, because all you need is an internet connection. Indispensable for carrying out your operations on D-day, when you and your teams are no longer in your offices!
- They facilitate general communication about the event, and many of them encourage various forms of interaction (exchanges between participants, meetings, questions to speakers, etc.);
- they help to convey a modern image of your professional events to the various stakeholders (guests, VIPs, sponsors, speakers, staff, etc.). They'll set you apart from your competitors!
Selection of mobile event applications
First of all, you need to identify your needs, because there are many event solutions on the market.
First of all, ask yourself a few questions:
- What specific objectives should your event application meet? Do you need a simple tool to facilitate your operations, or do you want to make a lasting impression by offering an innovative experience to the various participants?
- Which functions, and therefore which apps, are best suited to your target audience, the nature of your event and your budget?
With these thoughts in mind, why not take a look at our selection of apps to inspire you and find your future event mobile app.
Eventbrite: access a complete ticketing system
Eventbrite has become one of the benchmark applications in this field, as it targets both consumers looking for events close to home and the professionals who organise them.
Eventbrite
Download the organiser version (Eventbrite Organizer) from Google Play Store or the App Store, and take advantage of a host of features:
- Create your event page in just a few clicks, customise it and add all the information you need.
- Take advantage of a particularly advanced ticketing system, with a choice of several types of ticket:
- paid tickets, with prices adapted to the location (for concerts, for example) thanks to the personalised seating plan option,
- donation tickets,
- free tickets.
- Communicate about your event (social networks, emailing, etc.) using promotional tools.
- Take advantage of an analysis tool, with a real-time view, to obtain statistics (number of bookings and sales, for example).
The Eventbrite advantage: different rates and packages are available to suit your needs. But if you're organising a non-paying event, this event organisation application is free, so there's no charge for this type of ticket.
Eventbrite
Haloha: animate and follow your community
Haloha is the application, available on the App Store and Google Play, that enables companies to create communities and then unite them around their events.
Haloha
How does Haloha work?
- Centralise the members of a community (customers, staff, partners, etc.) in a single space.
- Then create your events, which community members can easily register for via the application.
- Send personalised information and communications, or even alerts in their diaries.
- Engage your community around your events: create discussions and polls around your themes... and not just during plenary sessions! The idea is to maintain the link, even beyond your events.
The best thing about Haloha: this application allows you to follow the members of your community as they attend your events, and get feedback on their level of satisfaction with these events. This makes it easier to implement improvement strategies.
Haloha
Prezevent: manage your invitations and create interaction
Available in SaaS mode and as an application for mobiles and tablets, Prezevent is a complete event management tool.
Prezevent
The possibilities and advantages offered by Prezevent include
- You can send personalised paper badges directly to your participants. Note that you can also print them on site according to actual needs, which adds ecological value to your actions.
- Quicker and easier guest check-in by scanning the QR codes on the badges. This makes the work of your hosts and hostesses easier, and improves the experience of your guests (no more long queues).
- Features that encourage interaction during plenary sessions. Involve your audience as much as possible and allow them to interact live with the speakers (via a Tweet Wall or by SMS for those who are not familiar with the famous social network). What's more, it's easy to moderate all these messages, so that relevant reactions can be circulated as quickly as possible.
The Prezevent advantage: take advantage of this all-in-one solution. Before the event, increase efficiency by managing registrations and sending badges. During the event, increase your guests' level of satisfaction with smooth check-in and interaction.
Prezevent
WeezAccess: simplify admission control
Weezevent, which offers the WeezAccess mobile application, is an online ticketing and access control solution. WeezAccess has already proved its worth at high-profile events such as the Festival des Vieilles Charrues, Hellfest and TedX conferences.
Weezevent
While Weezevent offers a number of services, including a ticketing and booking system, cashless payment and marketing, it's its mobile application that interests us today. Called WeezAccess and available on iOS and Android mobiles, it enables :
- Easy, fluid check-in of tickets at event entrances, by scanning the QR Code with the camera on your mobile device.
- Download the list of participants to carry out your checks.
- Real-time access to detailed attendance reports and scan history. So you know how many participants are still expected, and can manage your staff accordingly.
The WeezAccess bonus: for those who don't use the Weezevent software, the application also works with tickets distributed by other retailers such as Fnac, Ticketmaster or Digitick.
Who is George ? : encourage networking through geolocation
The promise of the Who is George? event application? To improve networking, i.e. social interaction between participants during an event, and thereby increase their commitment.
Who is George?
But how does Who is George work in practice?
- Create lists of participants (partners, speakers, visitors, etc.) based on your own criteria. Using a system of tags, the members of a list can then identify the people with whom they would like to talk. These exchanges can take place before, during or after the event via a private chat.
- During the event, thanks to Smart Ruby connected badges (which you can hand out at the event check-in, for example), participants can geolocate and meet the profiles that interest them.
- For your part, you benefit from increased communication and visibility with the event menu: offer a range of services such as the event programme, photo galleries, questionnaires, etc.
- Thanks to the many profiles available on George, you can obtain valuable data and statistics on your events and the involvement of your participants.
The best thing about Who is George? is an event networking application with a user-friendly, elegant interface that will enhance the user experience and leave a lasting impression.
Who is Georges?
Equip yourself with the best event solutions
After this overview of the most essential event applications on the market, we hope you've found the one that's right for your business and your ambitions.
To take things a step further, we also recommend that you take a look at all our event software, some of which can be used in conjunction with a mobile application.
Do you already use an application for your events? Don't hesitate to give us your feedback in the comments ;-)
Article translated from French