Celoxis is project management software designed for companies of all sizes, to optimise the planning, monitoring and management of complex projects. It is designed for project managers, PMOs and cross-functional teams in a variety of sectors.

Celoxis stands out with its comprehensive functionality, including advanced resource management, workflow automation, and customisable dashboards that provide real-time visibility across projects. It offers advanced planning tools such as interactive Gantt charts, resource allocation, and task dependency management to help teams stay organised and efficient.

The platform particularly excels in:

• tracking time per project,
• financial forecasting to stay within the project budget,
• and generating customisable reports and project dashboards,

enabling organisations to make data-driven decisions.

Celoxis is also multilingual and integrates with over 400 business applications, including JIRA and Azure DevOps, making it highly adaptable for global businesses.

What are the main features of Celoxis?

Advanced resource management

Celoxis enables efficient allocation of resources based on availability, demand, and skill sets. Users can view resource utilisation in real time, helping to optimise workloads and avoid over-assignment.

• Capacity planning: Anticipate future resource needs based on upcoming projects.

• Overload alerts: Receive real-time notifications when resources are overbooked to enable proactive reallocation.

• Exception handling: Incorporate holidays, leave and team availability for realistic planning.

Example: A project manager can quickly identify overloaded team members and redistribute tasks to balance workloads.

Strategic planning and advanced analytics

Celoxis supports strategic decision-making with powerful planning tools:

• What-if analysis: Simulate different scenarios to understand their effect on projects and portfolios before making decisions.
• Dynamic project planning: Automatically adjust timelines and resource plans in response to delays, absences, or priority changes.

Real-time project monitoring and control

Detailed tracking is essential for project success:

• Project portfolio tracking: Use custom dashboards for a comprehensive view of budgets, timelines, and overall project health, with real-time KPIs.
• Project intake management: Centralise new requests, prioritise based on strategic alignment, and assign them based on team capacity.
• Advanced control tools including RAG indicators, earned value analysis (EVA), and critical path tracking support effective project delivery.

Dynamic dashboards and reporting

Celoxis provides fully customisable dashboards that deliver real-time insights into projects and teams. Users can build detailed reports to assess performance and guide decisions.

• Real-time reporting: Access live data to monitor progress and detect deviations.

• Custom visualisations: Design charts and tables tailored to specific business needs.

• In-depth analysis: Explore trends and refine processes based on historical and current data.

Example: A PMO lead can create a performance report across the portfolio to present in stakeholder meetings.

Custom workflow automation

Celoxis enables businesses to define and automate internal processes, reducing manual tasks and improving operational efficiency.

• Custom workflow design: Model processes to suit your organisation’s structure and requirements.

• Automated notifications: Notify team members of task changes or status updates.

• Approval tracking: Manage decision gates and authorisation flows with full transparency.

Example: A manager can automate change request approvals, ensuring consistency and responsiveness.

Extensive integrations

Celoxis integrates with over 400 popular business tools, streamlining data synchronisation and enabling cross-system collaboration.

• Integration with existing systems: Connect with Slack, Salesforce, QuickBooks, and others.

• Robust API: Create custom integrations with internal applications.

• Data synchronisation: Maintain consistent data across platforms and teams.

Example: A finance team might link Celoxis with their accounting software to accurately monitor budgets and expenditures.

Proactive risk management

Celoxis provides tools to identify, assess, and address risks throughout the project lifecycle, helping to reduce negative impact.

• Early risk identification: Detect potential issues before they escalate.

• Mitigation plans: Define actions to reduce or eliminate identified risks.

• Live risk tracking: Monitor risk development in real time and adjust as needed.

Example: A project manager can track resource availability risks and apply contingency strategies proactively.

Portfolio-level financial tracking

Celoxis gives full financial visibility across all projects and portfolios. It allows users to:

• Monitor consolidated budgets: Oversee spending across the project landscape.
• Analyse profitability: Use custom KPIs like ROI or margin to evaluate financial performance.
• Generate accurate forecasts: Predict budget variances using aggregated historical and current data.
• Produce dynamic financial reports: Present a clear picture of financial health to stakeholders.

Time and expense tracking

Celoxis simplifies time and expense logging by allowing team members to record task hours and related costs. These are directly linked to project financials, improving billing accuracy and cost control.

Why choose Celoxis?

• User-friendly and customisable interface: Encourages adoption and adapts to specific business needs.

• Competitive value for money: Delivers comprehensive features at a more affordable rate than many alternatives.

• Responsive customer support: Helps teams get the most out of the platform quickly and effectively.

• Flexible deployment options: Available as a cloud-based or on-premise solution depending on organisational preferences.

• Scalability: Supports both small teams and large enterprises as they grow.