From its creation to its destruction, you will no longer lose any trace of your documents by using collaboration software.Document management systems can be used for:
Efficient document management system with robust features for seamless organisation and retrieval of files.
Sqalia Global XP is a top-notch Document Management System that offers advanced tools for easy file management and quick access to documents, ensuring streamlined workflows and enhanced productivity.
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A robust Document Management System software with advanced features for efficient data organisation and secure file storage.
E-admin is a comprehensive Document Management System software that offers advanced document organisation tools and secure storage capabilities to streamline data management processes.
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Enhance productivity with advanced document management solutions for your business.
DocStar is an innovative Document Management System software designed to streamline workflow processes and improve efficiency within organisations. Gain control over document storage, retrieval, and collaboration with advanced features tailored to meet your business needs.
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Streamline document management with this SaaS software. Features include secure file storage, version control and easy collaboration.
With this software, users can organise and store important documents safely in the cloud. The system allows for easy collaboration with team members, with version control ensuring that all changes are tracked. With user-friendly features, this SaaS software is perfect for businesses looking to streamline their document management processes.
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Streamline document management with advanced software that simplifies processes and enhances collaboration.
Bechtle is a powerful Document Management System that optimises workflow efficiency and teamwork through its user-friendly interface and robust features.
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Innovative document management system with advanced features for efficient file organisation and sharing.
The 'Affinda Platform' is a cutting-edge software that revolutionises document management. It offers a wide range of advanced features to streamline file organisation and sharing, making it a top choice for businesses looking to enhance productivity.
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A powerful Document Management System software designed to streamline your document organization and access.
Elise offers robust features such as automated document indexing, version control, and secure file sharing, making it the ideal solution for efficiently managing your business documents.
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Boost productivity with this document management system. Streamline processes, automate workflows and collaborate with team members.
With this software, you can centralise all your documents in one secure location, making it easy to find and access them. The system allows you to automate routine tasks, such as approvals and notifications, freeing up time for more important work.
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Efficient Document Management System with advanced features for easy organisation and retrieval of files.
iGuana iDM is a sophisticated SaaS Document Management System designed to streamline document processes, ensure easy access to information, and enhance collaboration among users.
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Efficiently store and manage your documents with advanced search and access controls.
With its powerful search capabilities and customisable access controls, this software streamlines document management. Its intuitive interface and robust storage options make it a top choice for businesses seeking a reliable and scalable solution.
Read our analysis about NuxeoBenefits of Nuxeo
cloud-native
scalable and performant
Artificial intelligence
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Streamline document management with advanced features like collaboration, version control, and secure file storage.
Daryus is a top-tier Document Management System software offering advanced features such as collaboration tools, strict version control, and secure storage options for all your documents.
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Streamline your document management process with a powerful software offering efficient features.
The ELO ECM Suite is a robust Document Management System that simplifies document storage, retrieval, and collaboration for businesses of all sizes.
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Streamline your document management with powerful SaaS software for efficient organisation and secure sharing.
Doxtreem by Numen offers advanced features like automated workflows, version control, and customisable access controls to enhance collaboration and productivity in handling documents.
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Efficient document management solution with cloud storage, collaboration tools, and seamless integration with other Google products.
"Google Drive offers users the ability to securely store and access files from anywhere with an internet connection. The software's collaboration tools allow for real-time editing, commenting and sharing with team members, making it an ideal solution for remote work.
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Efficient document management system to streamline workflows and ensure data security.
ShareGate is a comprehensive document management system that offers robust features to enhance team collaboration, simplify document organization, and provide secure access to important data. It helps businesses improve productivity and efficiency by centralising document storage and enabling seamless sharing among team members.
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A comprehensive Document Management System software with robust features for efficient document organization.
ECIT Digital offers a scalable Document Management System software designed to streamline document workflows and enhance collaboration among users, making it an ideal solution for businesses of all sizes.
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A robust Document Management System software offering comprehensive file organization and efficient data retrieval.
DocuGenerate is a sophisticated Document Management System software that streamlines document storage, retrieval, and collaboration for increased productivity.
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Streamline your document management with advanced features and tools.
Our SOP Plugin is a comprehensive Document Management System software that offers advanced features and a user-friendly interface to help you organise, access, and control your documents efficiently. From document creation to version control, our software has everything you need to enhance your document management processes.
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Streamline document management with cloud-based software. Collaborate, store and share files effortlessly.
With advanced features like version control, user access controls and integration with other tools, Zoho Docs makes document management a breeze. Access your files from anywhere, on any device with ease.
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Streamline your document management with advanced organisation and search features.
With bSource, you can easily categorise and tag your documents, making them easily searchable. You can also set access permissions and receive notifications for document updates, ensuring your team stays on top of important changes.
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A document management system is a web application that allows you to store all your company's files (invoices, payslips, purchase orders, technical documents, emails, videos, etc.) in a cloud and access them for viewing or editing.
Some popular document management systems include: FlyDoc, Kimios, Esker on Demand
Document management systems centralises and organises your digital files. Offered in SaaS mode, your employees connect to the tool from a Web browser (PC, Smartphone or tablet):
The administrator can manage the access rights of users and documents: read-only, modify, share, no access.
Some document management system includes cloud storage space. However, the software can interface with your managed NAS storage server.
First, you import all the files of your company:
To simplify paper archiving, you can connect the tool to your scanner, photocopier, or digital copier.
The document manager supports:
To archive your documents correctly, you gradually structure a logical tree structure (by individual, project, team, function, etc.) and store your documents in the different folders and sub-folders. You can also find your files by entering keywords in the tool's search engine.
The computer tool recognises documents in similar formats and indexes them automatically. For example, your invoices are stored in your "Invoice" folder.
The following functions are at the heart of document management:
Some documents require the use of the workflow engine to manage requests and rights. For example:
The administrator of the document or application is automatically notified of the request and can accept or reject it.
A shared document is automatically notified by email to its recipient. A file that is too large can be sent by e-mail as a downloadable link.
Some document management systems include a collaborative portal per project on which teams can exchange:
With the synchronisation feature, you have a folder on your desktop that lists all the elements of your drive. You can view the documents and modify them if you have the right to do so.
Locally modified documents are automatically uploaded as a new version into your document manager and the workstation of your team members.
In offline mode, it will automatically synchronise when the connection is restored.
Document management system vendors offer different levels of security to ensure the integrity of your files:
Some solutions integrate the key functionalities of digital safes such as electronic signature or digital archiving with probative value.
Dematerialising documents is a current trend that makes documents accessible and shareable. A very small business can be have a single folder on its hard drive, an office automation tool and an outsourced backup. However, accounting firms, local authorities, large businesses, etc. should use document management systems to manage their knowledge base.
This solution is usually installed by the IT department and then used by various departments to manage contracts, improve customer experience and relationship, etc.
The dematerialization of documents makes it possible to manage the life cycle of all files by eliminating laborious paper archiving. However, it has some disadvantages.
A document management system software is designed to manage, organize, and store documents electronically. It works by providing a centralized location for users to store, retrieve, and share documents securely. The software automates document workflows, making it easy to collaborate, track changes, and maintain version control.
When looking for document management system software, it's important to look for features like document indexing, search functionality, version control, document security, automated workflows, and integration capabilities. These features will help you effectively manage your documents while improving efficiency and productivity.
Document management system software offers numerous benefits for companies, including improved document organization, increased productivity, reduced costs, enhanced security, streamlined workflows, and easier collaboration. With a document management system in place, you can improve the way your company handles documents and increase efficiency across all departments.
There are many great document management system software options available, including Microsoft SharePoint, Google Drive, Dropbox Business, Box, and Adobe Document Cloud. Each software has unique features and capabilities, so it's important to assess your company's specific needs and choose the software that best meets those needs.
There are several free document management system software alternatives available, including OpenKM, LogicalDOC, Alfresco, SeedDMS, and Nuxeo. These software options offer basic document management functionalities, such as document storage, indexing, and search capabilities. However, they may have limited features compared to paid options.
