Looking for an alternative to Trello? Here are 10 tools for your project management in 2025
With projects becoming increasingly complex, a high-performance management tool has become essential. Trello, known for its simplicity and intuitive interface, has long been a benchmark thanks to its visual organisation based on the Kanban method.
But in 2025, needs are changing: teams are looking for more flexibility in their experience, advanced integrations and robust features to optimise their productivity. Fortunately, a number of alternatives offer innovative approaches to meeting these new requirements.
Whether you're a start-up looking for a simple, effective tool or a large enterprise in need of a more advanced solution, it's essential to explore your options. This article will guide you through the best alternatives to Trello, highlighting their strengths and limitations to help you make the ideal choice.
Understanding Trello and the Kanban method
With increasingly distributed teams and ever more complex projects, project management tools have become indispensable. Trello has established itself as a benchmark thanks to its simplicity and visual approach. But before we explore its alternatives, let's understand its strengths and why the Kanban method is so popular.
Trello
Trello's key features
Trello is a visual project management tool designed to adapt to the Kanban method. Here are its main features:
- Organisation in tables, lists and cards: A project is structured in tables, with each table containing lists representing the stages of the workflow (e.g. "To do", "In progress", "Completed"). Maps represent tasks and can be enhanced with descriptions, deadlines, labels and checklists.
- Customisation and integration: Thanks to Power-Ups, Trello can be integrated with tools such as Google Drive, Slack and Jira, adding advanced functionality tailored to the needs of teams.
- Simplicity and flexibility: its intuitive drag-and-drop interface makes it easy to get to grips with, ideal for teams looking for a tool that can be deployed quickly.
- Real-time collaboration: Each member can be assigned to a card, comment on tasks, receive notifications and track project progress at a glance.
Trello is therefore a powerful and flexible solution, but it also has limitations that are prompting some users to explore alternatives that are better suited to their needs.
Why use the Kanban method?
The Kanban method is based on a simple principle: visualise your work to manage it better. It is the method of choice for teams looking to improve their productivity and organisation.
- Better visibility: Thanks to the columns representing the different stages of a project, everyone knows where tasks are at and can spot bottlenecks.
- Continuous improvement: The Kanban approach enables processes to be analysed and optimised over time, based on metrics and progressive adjustments.
- Flexibility: Unlike other methods (such as Scrum), Kanban is not based on rigid sprints. It constantly adapts to changing priorities.
- Less inefficient multitasking: By limiting the number of tasks in progress, Kanban encourages concentration and the finalisation of tasks before starting new ones.
Take the example of a development team: instead of accumulating an endless list of tasks, it defines a limit to the amount of work in progress to avoid dispersion and ensure the project runs more smoothly.
Why look for alternatives to Trello?
In a world where project management is evolving rapidly, teams need ever more effective tools. While Trello remains a benchmark thanks to its simplicity, it also has certain limitations. In 2025, more and more teams are looking for solutions that offer greater flexibility, customisation and advanced integration.
Let's take a look at why Trello may not be enough and what advantages its alternatives offer.
Trello's limitations
Despite its strengths, Trello has a number of weaknesses that may hold some teams back:
- Lack of advanced features: Trello is based on a simple system of tables and cards, but it lacks the tools that are essential for complex projects (Gantt charts, dependency management, etc.). These functions can be accessed via Power-Ups, but they often involve additional costs.
- Limited user management: Trello's roles and permissions are basic, making it difficult for large companies to administer access.
- Limited reporting capabilities: Tracking the progress of a project requires advanced dashboards and reports. Trello does not include advanced native solutions for performance analysis.
- Real-time collaboration can be improved: Although Trello makes it easy to keep track of tasks, it lags behind other tools that offer richer interaction (integrated chat, live collaborative editing).
- Limited customisation: Trello boards, while flexible, can quickly become linear and unsuitable for complex workflows requiring a variety of views.
These limitations are prompting many companies to explore more comprehensive alternatives.
The advantages of alternatives to Trello
Trello's competitors offer more advanced solutions, tailored to the needs of modern teams. Here are their main advantages:
- More customisation 🛠️ : Tools like ClickUp and monday.com allow you to create bespoke workflows, well beyond simple Kanban columns.
- Multiple project views 📊 : Unlike Trello, which is often limited to a Kanban view, its alternatives offer Gantt charts, calendars, mind maps and workload graphs, providing a more strategic vision.
- Task automation ⚡: Save time! Platforms like monday.com and ClickUp automate repetitive tasks, reducing manual effort.
- Extensive integrations 🔗: While Trello requires Power-Ups, tools like Notion and Airtable offer advanced native integrations with Slack, Google Drive, Jira and many others.
- Enhanced collaboration 🤝: Some tools go further than Trello by offering integrated chats, collaborative documents and advanced mentions, ideal for remote teams. Asana and Notion excel in this area.
- Advanced resource management 📅: For large teams, getting the workload right is crucial. Microsoft Project is an expert at planning and tracking resources, perfect for complex projects.
The 10 best alternatives to Trello for your projects
1 of 11
 monday.com | Trello |  Airtable |  Asana |  ClickUp |  MeisterTask |  Microsoft Project |  Notion |  Quire |  Wrike |  Zenkit |
|---|---|---|---|---|---|---|---|---|---|---|
| For all companies | For all companies | For all companies | For companies with more than 1 employees | For all companies | For companies with more than 1 employees | For all companies | For all companies | For all companies | For companies with more than 50 employees | For all companies |
| See software | See software | See software | See software | See software | See software | See software | See software | See software | See software | See software |
| Learn more about monday.com | Learn more about Trello | Learn more about Airtable | Learn more about Asana | Learn more about ClickUp | Learn more about MeisterTask | Learn more about Microsoft Project | Learn more about Notion | Learn more about Quire | Learn more about Wrike | Learn more about Zenkit |
1. Airtable
General presentation
Airtable is a collaboration platform that merges the functionality of a spreadsheet with that of a relational database. This unique combination enables users to manage and organise data in a flexible and personalised way. Airtable is particularly appreciated for its ability to adapt to a variety of use cases, from project management to inventory and event planning. Its intuitive interface and multiple views make it easy to view and manipulate data, making collaboration within teams more effective.
Benefits:
- Flexibility: Airtable adapts to a variety of needs, offering solutions for multiple sectors and projects.
- Intuitive interface: Its user-friendly design makes it easy to learn, even for novice users.
- Real-time collaboration: Teams can work simultaneously on the same databases, ensuring that information is updated instantly.
Drawbacks:
- Learning curve for advanced functionality: Although the interface is accessible, mastering all of Airtable's capabilities may require time and training.
- Limitations of free plans: Advanced features and increased storage capacity are reserved for paid plans, which may represent an investment for smaller organisations.
Key features
- Customisable views: Display your data as a grid, calendar, gallery or Kanban, according to your preferences and needs.
- Automations: Create automated workflows to reduce repetitive tasks and increase efficiency.
- Multiple integrations: Connect Airtable to third-party applications such as Slack, Google Drive or Trello to centralise your work tools.
- Customised forms: Collect data easily using forms that you can adapt to your image.
- Relational databases: Establish links between different tables for optimal organisation of your information.
- Extensions: Add extra functionality via add-on modules to meet specific needs.
What we like
Airtable stands out for its ability to transform complex tasks into simplified processes thanks to its intuitive interface and robust functionality. Whether you're managing a project, organising an event or tracking inventory, Airtable's flexibility and adaptability make it an invaluable tool for teams looking to optimise their productivity and collaboration.
Airtable
2. Asana
Overview of Asana
Asana is a project management platform designed to help teams organise, track and manage their work effectively. Valued for its ability to manage complex projects, Asana offers multiple views and integrates easily with commonly used tools such as Slack, facilitating smooth collaboration.
Benefits:
- Intuitive interface: Users find Asana easy to get to grips with, speeding up adoption within teams.
- Multiple views: The ability to view projects from different angles (lists, Kanban boards, calendars) provides flexibility to suit the needs of each user.
- Extensive integrations: Asana connects easily with popular applications, centralising workflows.
Disadvantages :
- Excessive notifications: Some users report that the volume of notifications can be overwhelming, requiring careful management of settings.
- Learning curve for advanced features: Although the interface is user-friendly, fully exploiting the advanced features can take time and training.
Key features
- Task automation: Create custom rules to automate repetitive processes and increase efficiency.
- Detailed reporting: Generate real-time reports to track project progress and identify areas for improvement.
- Dependency management: Define relationships between tasks to ensure logical progression and avoid blockages.
- Customised forms: collect structured information from stakeholders via integrated forms.
- Project portfolios: Get an overview of current projects to better prioritise and allocate resources.
What we like
Asana stands out for its ability to combine an intuitive user interface with powerful features tailored to the needs of modern teams. Its flexibility and multiple integrations make it an invaluable tool for orchestrating complex projects while maintaining smooth collaboration.
Asana
3. ClickUp
General presentation
ClickUp is an all-in-one project management platform designed to centralise tasks, documentation and communication within teams. Its intuitive, highly customisable interface adapts to the needs of start-ups, SMEs and large enterprises. Thanks to its modularity, each user can configure the tool according to their preferences, making it a flexible solution for a variety of use cases.
Advantages :
- Versatility: ClickUp offers a multitude of integrated functionalities, reducing the need for multiple third-party applications.
- Customisation: Users can adapt the interface and modules to suit their specific processes.
- Competitive pricing: Affordable plans, including a robust free version.
Disadvantages :
- Learning curve: Rich functionality may take time for new users to adapt.
- Performance: Some users report occasional slowness when using the tool intensively.
Key features
- Multiple views: Manage your projects with list views, Kanban boards, calendars, Gantt charts, etc.
- Task automation: Create customised automations to reduce repetitive tasks.
- Time management: Integrated time tracking with timesheets and detailed reports.
- Real-time collaboration: Collaborative documents, integrated chat and comments for smooth communication.
- Extensive integrations: Connect ClickUp with tools such as Slack, Google Drive, Zoom and many others.
- Customised dashboards: View key metrics and track progress in real time.
What we like
ClickUp stands out for its ability to replace several disparate tools in a single unified platform. Its flexibility and wide range of features make it a solid alternative to Trello, particularly for teams looking for an all-in-one project management solution.
ClickUp
4. MeisterTask
Overview of MeisterTask
MeisterTask is an online task management tool that combines an intuitive interface with powerful features to optimise team workflow. Designed to adapt to a variety of project management styles, it is particularly popular with agile teams and Kanban practitioners. Its seamless integration with other tools such as Slack, GitHub and Zendesk makes it easy to centralise information and collaborate in real time.
Benefits :
- Intuitive interface: makes it easy for novice users to get to grips with the system quickly.
- Customisable tables: Projects can be tailored to the specific needs of each team.
- Multiple integrations: Easy connection with various tools for greater synergy.
Disadvantages:
- Limited advanced functionality in the free version: Some options require a paid subscription.
- Lack of certain advanced views: such as Gantt charts, only available in the higher levels.
Key features
- Kanban project management: Clear visualisation of tasks using customisable charts.
- Process automation: Set up automatic actions to optimise workflow.
- Integrated time tracking: Analysis of the time spent on each task for better resource management.
- Real-time collaboration: comments, mentions and file sharing for smooth communication.
- Extensive integrations: Compatibility with tools such as Slack, GitHub, Google Drive, etc.
- Mobile applications: Access to projects and tasks from any mobile device.
What we like
MeisterTask stands out for its ease of use combined with remarkable flexibility, enabling teams of all sizes to manage their projects effectively. Its visual approach and multiple integrations make it a solid alternative to Trello, especially for those looking for a modern, customisable interface.
MeisterTask
5. Microsoft Project
Overview of Microsoft Project
Microsoft Project is robust project management software designed to help businesses plan, execute and monitor projects of all sizes. As part of the Microsoft ecosystem, it offers an interface that is familiar to users of other Microsoft 365 applications. Its flexibility and rich functionality make it a preferred tool for large businesses requiring advanced project management features.
Benefits :
- Native integration with Microsoft 365: Facilitates collaboration and information sharing within teams.
- Advanced planning tools: Enables detailed management of tasks, resources and budgets.
- Flexibility of methodologies: Adapts to Agile, waterfall or hybrid approaches.
Disadvantages:
- High cost: licences can represent a substantial investment, particularly for small organisations.
- Learning curve: Full mastery of the tool may require in-depth training.
Key features
- Interactive Gantt charts: Detailed visualisation of deadlines and dependencies for optimum planning.
- Resource management: Precise allocation of resources with monitoring of their availability and use.
- Budgeting and cost tracking: Rigorous financial control to ensure that allocated budgets are respected.
- Timesheets: Collection of hours worked for accurate analysis of productivity and invoicing.
- Customised reports and dashboards: Analysis tools to monitor project progress and facilitate decision-making.
- Integration with Power BI: For advanced data visualisations and in-depth insights.
What we like
Microsoft Project stands out for its functional depth and seamless integration with other Microsoft tools. Although it can represent a significant investment and require training, its ability to manage complex projects makes it a preferred choice for large companies looking for a complete project management solution.
Microsoft Project
6. monday.com
General presentation
monday.com is a project management and collaborative working platform renowned for its colourful and intuitive interface. It offers customisable workflows and automation to adapt to the specific needs of teams. Its modular approach allows users to configure tables according to their processes, facilitating efficient project management.
Benefits :
- Attractive visual interface: The colours and intuitive layout make navigation a pleasure and simplify adoption by teams.
- Extensive customisation: Workflows and tables can be tailored precisely to the needs of each project or department.
- Built-in automations: Reduce repetitive tasks with easy-to-configure automations.
Disadvantages:
- Cost for small teams: Rate plans can represent a substantial investment for small organisations.
- Learning curve: The multitude of functionalities may take some getting used to before the full potential of the platform is realised.
Key features
- Multiple views: Manage your projects with Kanban board views, Gantt charts, timelines and more.
- Process automation: Create automations to trigger actions based on specific conditions, reducing manual tasks.
- Extensive integrations: Connect monday.com with tools such as Slack, Google Drive, Zoom and many others to centralise your workflows.
- Customised dashboards: View key project data in real time with configurable dashboards.
- Resource management: Track resource availability and allocation to optimise project planning.
What we like
monday.com stands out for its flexibility and engaging interface, making project management both efficient and enjoyable. Its automation capabilities and multiple integrations make it a powerful tool for teams looking to optimise their processes and improve collaboration.
monday.com
7. Notion
Overview of Notion
Notion is an all-in-one productivity platform that combines note-taking, task management, database creation and real-time collaboration. Its flexible, highly customisable interface allows users to structure their workspace according to their specific needs, whether for personal or professional projects. Notion is particularly valued for its ability to centralise information, reducing the need for multiple separate applications.
Benefits:
- Versatility: Integrates multiple tools into a single platform, facilitating centralised project management.
- Customisation: Offers exceptional flexibility with adaptable templates and modular blocks.
- Real-time collaboration: Allows multiple users to work simultaneously on shared documents.
Drawbacks :
- Learning curve: The multitude of features may take some getting used to for new users.
- Limited offline mode: Some features may be restricted without an Internet connection.
Key features
- Advanced note-taking: Create notes enriched with images, videos, codes and other types of content.
- Customisable databases: Organise your information in tables, lists, calendars or galleries.
- Built-in templates: Access a vast library of templates to get your projects off the ground quickly.
- Multiple integrations: Connect Notion with tools such as Slack, Google Drive, Trello and many others.
- Real-time collaboration: Work simultaneously with other users, with live updates.
- Version history: track changes to documents and revert to previous versions if necessary.
What we like
Notion stands out for its ability to centralise all the information and tools you need in a single, customisable interface. Whether it's for managing complex projects or simply taking notes, Notion offers the flexibility and adaptability to meet the varied needs of its users. Its active community and wealth of templates make it easy to get to grips with and optimise workflows.
Notion
8. Quire
General presentation
Quire is a collaborative project management platform designed to help teams plan, organise and complete tasks efficiently. Its intuitive interface and unique tree structure enable complex projects to be broken down into prioritised tasks and sub-tasks, providing a clear and detailed overview. Quire is particularly suited to small and medium-sized businesses, as well as to teams working on multifaceted projects requiring precise coordination.
Benefits :
- Intuitive interface: Quick to learn and easy for teams to adopt.
- Tree structure: Provides a clear view of nested tasks, improving the management of complex projects.
- Real-time collaboration: Team members can comment, share files and track progress simultaneously.
Disadvantages:
- Limited functionality in the free version: Some advanced options are reserved for paying plans.
- Learning curve for advanced features: Although the interface is user-friendly, mastering all of Quire's capabilities may require time and training.
Key features
- Nested task lists: Break down projects into sub-tasks for detailed management.
- Kanban boards: View and manage workflow flexibly.
- Gantt timeline: Plan and track deadlines using a chronological view.
- Custom fields: Add specific information to your tasks for customised organisation.
- Multiple integrations: connect Quire with tools such as Slack, Google Drive and GitHub to centralise your workflows.
- Mobile apps: Access your projects and collaborate on the move with iOS and Android apps.
What we like
Quire stands out for its ability to combine ease of use with robust functionality, giving teams a flexible platform for efficiently managing projects of any scale. Its unique tree structure and various views (list, Kanban, timeline) allow it to be adapted to the specific needs of each project, making Quire a solid alternative to Trello for those looking for more hierarchical and detailed project management.
Quire
9. Wrike
Overview of Wrike
Wrike is a collaborative project management platform designed to help companies coordinate multiple projects simultaneously. Appreciated for its flexibility and robustness, it is particularly well suited to organisations with complex needs, offering advanced tools for planning, tracking and managing tasks. Its customisable interface enables teams of different sizes to collaborate effectively, while centralising essential information.
Benefits :
- Versatility: Wrike offers a wide range of functionality to suit different sectors and project types.
- Customisation: Dashboards and workflows are highly configurable to meet the specific needs of each team.
- Multiple integrations: Compatibility with more than 400 applications, facilitating seamless integration into the company's existing ecosystem.
Disadvantages :
- Learning curve: The wealth of functions may require time to adapt before you fully master the tool.
- Cost: Pricing plans can represent a substantial investment for small organisations or start-ups.
Key features
- Interactive Gantt charts: Clear visualisation of deadlines and dependencies for optimum project planning.
- Kanban boards: Task management with a columnar view for easy progress monitoring and prioritisation.
- Process automation: Reduce manual tasks through customised automation.
- Integrated time tracking: Accurate recording of hours worked for better management of resources and invoicing.
- Real-time collaboration: file sharing, contextual discussions and centralised approvals for effective communication.
- Extensive integrations: Connect with tools such as Salesforce, Microsoft Teams, Slack and many others, for greater synergy.
What we like
Wrike stands out for its ability to centralise the management of complex projects while offering an interface that can be adapted to the specific needs of each team. Its compatibility with a multitude of third-party applications and its advanced functionalities make it a preferred choice for companies looking for a complete, integrated solution to optimise their collaboration and productivity.
Wrike
10. Zenkit
General presentation
Zenkit is an all-in-one collaboration and project management platform, designed to adapt to the varied needs of modern teams. Combining simplicity of use and functional power, Zenkit enables projects, tasks, relational databases and much more to be managed within a unified interface. Its modular approach offers exceptional flexibility, making the tool relevant to various working methodologies, including Agile, Scrum and Kanban. In addition, Zenkit offers seamless integration with popular applications such as Slack, Google Drive and Microsoft Teams, facilitating smooth collaboration between the different tools used by teams.
Benefits :
- Flexibility and modularity: Zenkit adapts to the specific processes of each team thanks to its multiple integrated modules.
- Intuitive interface: Quick to learn with a user-friendly interface.
- Extensive integrations: Easy connection with numerous third-party tools for optimum synergy.
Drawbacks:
- Learning curve for advanced functionality: The wealth of functionalities may require training for optimal use.
- Limitations of the free version: Some advanced features are reserved for paying plans.
Key features
- Multiple views: Manage your projects with Kanban, list, calendar, Gantt chart and mind map views.
- Process automation: Define automatic actions to optimise workflows and reduce manual tasks.
- Customisable dashboards: View key project data in real time using customisable dashboards.
- Resource management: Plan and track resource allocation to ensure efficient use of your team's capacity.
- Real-time collaboration: File sharing, comments, mentions and integrated chat for effective communication.
- Work offline: Access and modify your data even without an Internet connection, with automatic synchronisation once you're online.
What we like
Zenkit stands out for its ability to centralise various aspects of project management within a single flexible and customisable platform. Its modular approach allows teams to choose and adapt functionalities according to their specific needs, while ensuring seamless integration with tools already in place. This versatility, combined with an intuitive interface, makes Zenkit a solid alternative to Trello for organisations looking for an all-in-one solution to optimise their collaboration and productivity.
Zenkit
To recap: compare these software packages at a glance in this comparison table
| Software name | Main benefit | Main use case |
| Airtable | Spreadsheet-database fusion | Creative agencies and content management |
| Asana | Efficient management of complex projects | Marketing teams and campaign management |
| ClickUp | Ultra-flexible all-in-one solution | Teams looking for advanced customisation |
| MeisterTask | Intuitive interface and optimised Kanban method | Agile teams and start-ups |
| Microsoft Project | Rigorous planning and resource management | Sectors such as construction and engineering |
| monday.com | Visual interface and powerful automation | Human resources and workflow management |
| Notion | Combines project management and documentation | Research and knowledge management |
| Quire | Hierarchical task management | Projects requiring detailed monitoring |
| Wrike | Advanced monitoring and detailed reporting | Large companies managing several projects |
| Zenkit | Modular platform with multiple views | Companies looking for an adaptable tool |
Choosing the best alternative for your team
Choosing an alternative to Trello depends above all on the specific needs of your team. Are you looking for more flexibility, advanced features or better integration with your current tools?
Before deciding, compare prices, key features and ease of use. The right tool will optimise collaboration, streamline task management and, ultimately, improve your team's productivity.
👉 The best solution? The one that's perfectly aligned with your processes and the way you work!
Article translated from French